Conference Invitation Letter
If you need an invitation letter for your travel documents and procedures, you can request an official invitation letter. The letter confirms your participation and provides the details you need for your visa application. We issue invitation letters after successful registration to confirm the participant's involvement in the conference.
How to Request an Invitation Letter
Simple Steps You Must Follow
Register for the Conference
Complete your registration and pay the conference fee.
Submit the Request Form
After registering, fill out the form below with accurate details.
Receive Your Invitation Letter
The official invitation letter will be sent to you via email in 3 to 5 business days.
Required Information
Visa requirements depend on your nationality and the country hosting the conference. We strongly recommend checking the latest visa regulations with the embassy or consulate of the host country.
How to request it?
To request your conference invitation letter, simply complete the form on this page with accurate details. After submission, you will receive a confirmation email with further instructions.
Who needs one?
Any attendee who requires a visa to enter the host country should request an invitation letter. This letter confirms your participation and provides official conference details to support your application.
When to apply?
Apply for your invitation letter as early as possible to allow enough time for processing and potential visa delays. Please refer to the Important Dates section for submission deadlines.
Request an Invitation Letter
Fill out the form below to request your invitation. Please keep in mind to use the email you used for registration in your application form.
Invitation Letter Questions
Who needs an invitation letter?
Registered participants who need a document confirming their registration and participation, for example for a visa application, institutional approval or a funding application.
When should I request it?
As soon as your registration and payment are complete. See Important Dates for the registration deadlines. Important Dates
Can I receive a letter before paying?
No. Letters are issued only after registration and payment are complete.
Why must my details match my passport?
The letter shows the details you provide. Please check them carefully, because a mismatch with your passport may cause problems when you use the letter.
What does the letter include?
The attendee's name and passport details, the conference name, dates and venue, and confirmation of the attendee's registration.
How is my passport information handled?
It is used only to prepare the letter, stored encrypted and deleted a while after the conference.
Does the cancellation policy apply?
Yes. The standard cancellation policy applies to all registrations. Terms & Conditions
Still have questions? Contact →
Questions?
Our team can help with registration, invitation letters, and related steps at any stage.
Conference updates
Deadline reminders, programme releases and committee announcements — sent only when there is something to say.